[HCM][Agency] T&A Ogilvy: Looking for Personal Assistant for General Director

T&A Ogilvy is one of the world's largest communications services organizations. In Vietnam, T&A Ogilvy provides strategic public relations counsel to a variety of clients across its consumer marketing, corporate, healthcare, technology, public affairs and social marketing practices. The agency also offers government affairs and crisis management expertise.

We are now looking for Personal Assistant fo General Director.

• Personal Assistant (60%) - (General Director & Managing Director)

Act as the point of contact between GDMD and internal/external clients

Managing diaries and organising meetings and appointments, often controlling access to the manager

Booking and arranging travel, transport and accommodation

Organising events and conferences

Reminding the manager of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

liaising with staff, suppliers and clients

Making monthly expenses for GD & MD

Produce reports, presentations and briefs

Other tasks assigned by BOD

• Office & Facility (40%)

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Coordinate with Building in identifying & fixing issues related to building facilities

Ensure all office & IT equipment operate efficiently

Liaise with the relevant parties, supplier for office new set up, renovation and maintenance

Filing important documents of company

Coordinator HCM office and HN office

Support company staff’s events to increase staff engagement (Women’ Day, Birth month, Farewell, Company trip, Year-end party, Medical check, etc.)

Manage an administration team including cleaners and messenger

Filing payment vouchers in order and making monthly payment for office

• Qualifications:

Minimum 3 years of experience in a similar position in service industry

Outstanding organisational and time management skills

Ability to multitask and prioritize daily workload

Excellent interpersonal communication skills

Ability to work with minimum supervision

Good problem-solving skills, logical thinking to detect potential issues and have prevention

Ability to prioritize and organize and good English communication

Please send your CV to: [email protected]

Thank you!